Spoleto Festival USA in Charleston, South Carolina is seeking an experienced fundraising administrator to oversee and grow the Festival Circle individual giving program—gifts ranging from $100 to $1,499—and to manage the administration of the entire individual giving program of over 1,100 individual donors.
The Accounting Manager is responsible for the Festival’s financial accounting and human resources functions to support an approximate $9-10 million operating budget, three facilities, a permanent staff structure of 26 full-time employees, and over 300 seasonal employees. The Accounting Manager reports directly to the Controller and works closely with the Chief Financial Officer. The Accounting Manager directly supervises the Accounting Assistant and any apprentices, interns or supplemental seasonal accounting staff.
The position supports the General Director, maintaining calendar/scheduling; managing correspondence; facilitating communication with the board of directors and Festival staff; making travel reservations, managing expense reporting; and answering phone and maintaining files. The position also maintains administrative management of the board of directors, working closely with the Chief Advancement Officer. This includes monitoring board members’ committee memberships, terms and contact details; coordinating materials, attendance, meeting room set-up, and other logistics for three annual board meetings and multiple committee meetings; taking minutes for some meetings; drafting correspondence; and serving as a primary point of contact for the board of directors.
The Venue Manager (VM) is the Festival’s primary point of contact in a particular festival theatre or venue. The VM is responsible for coordinating schedules, labor, logistics, arrivals/departures, and building access for their venue.
The VM reports to the Director of Production (DP). The VM will supervise the venue technical team & all other labor and will act as the main liaison with the year-round house staff.
The VM is an integral part of the technical and operations team. Combining technical direction and stage management skill sets, the VM will oversee all activity performed in their venue and is responsible for ensuring all goals, targets, and desired outcomes are met. The VM helps to coalesce the information from every production department and manage the venue schedule efficiently.
The Venue Audio (VA) is responsible for the installation and operation of the sound system within a particular venue under the direction of the Festival Audio Engineer (FA). Some festival venues will both produce original work and present existing work while other venues will only present. The VA’s responsibilities and interaction with produced work does not vary from that of presented work. Every festival venue, in some capacity, will either rep between simultaneous shows or change between multiple shows over the course of the festival.
The VA reports directly to the Venue Manager (VM) in each venue. The VM helps to coalesce the information from every department and manage the venue schedule efficiently. Within the venue, the VA will work as a team with the Venue Carpenter (VC) and Venue Electrician (VE) as the core group that runs the venue on a daily basis under the supervision of the VM. The audio department often works as a team to assist in the load-in of all venues.
The Venue Carpenter (VC) is responsible for the installation and operation of all scenic elements within a given Festival venue, to include both ground supported and flown items. The VC is also responsible for all rigging in the venue in support of all departments. Some festival venues will both produce original work and present existing work while other venues will only present. For produced work, the VC works to help realize the scenic designer’s vision. For the presented work, the VC works directly with the shows’ representatives to realize that vision. Every festival venue, in some capacity, will either rep between simultaneous shows or change between multiple shows over the course of the festival.
The VC reports directly to the Venue Manager (VM) in each venue. The VM helps to coalesce the information from every department and manage the venue schedule efficiently. The Festival Carpenter (FC) is responsible for creating the load-in and system setup plan for each venue. After the FC leaves the festival, generally when the festival opens, the VC will have a direct line to the Production Manager of Technology (PMT) for system and design information. The FC will communicate a load-in plan and share paperwork to the VC via Dropbox before the first day on contract.
Within the venue, the VC will work as a team with the Venue Electrician (VE) and Venue Audio (VA) as the core group that runs the venue on a daily basis under the supervision of the VM.
The Venue Electrician (VE) is responsible for leading the installation and operation of the lighting system in a particular festival venue. Some festival venues will both produce original work and present existing work while other venues will only present. For produced work, the VE works along with a festival hired Assistant Lighting Designer (ALD) to help implement the show Designer’s vision. For the presented work, the VE works directly with the shows’ representatives to realize that vision. Every festival venue, in some capacity, will either rep between simultaneous shows or change between multiple shows over the course of the festival.
The VE reports directly to the Venue Manager (VM) in each venue. The VM helps to coalesce the information from every department and manage the venue schedule efficiently. The Festival Electrician (FE) is responsible for creating the load-in and system setup plan for each venue. After the FE leaves the festival, generally when the festival opens, the VE will have a direct line to the Production Manager of Technology (PMT) for system and design information. The FE will communicate a load-in plan and share paperwork to the VE via Dropbox before the first day on contract.
Within the venue, the VE will work as a team with the Venue Carpenter (VC) and Venue Audio (VA) as the core group that runs the venue on a daily basis under the supervision of the VM.
Video Technicians are responsible for implementing video systems as created by the Festival Video Engineer (FV) across festival venues. VT’s work alongside the FV and Assistant Festival Video (AFV) to load-in video equipment into all venues with the help of venue crews. Some festival venues will both produce original work and present existing work while other venues will only present. The VT’s responsibilities and interaction with produced works do not vary from that of presented work. Every festival venue, in some capacity, will either rep between simultaneous shows or change between multiple shows over the course of the festival.
The VT reports directly to the Venue Manager (VM) when in a venue. The VM helps to coalesce the information from every department and manage the venue schedule efficiently. When not working directly in a festival venue, the VT reports to the FV and supports other festival video needs.
The Stage Manager (SM) is the chief liaison between artists, production staff, and technical departments for each production in their assigned venue. The SM is responsible for coordinating a variety of logistics for Festival produced work (opera’s, orchestra and choir concerts, chamber music), presented work (touring company productions), and special projects. It’s important to note that this is an adaptive position that can change based on the needs of each production throughout the festival.
The SM reports to the Venue Manager (VM) and Production Stage Manager (PSM) when applicable. The SM should be comfortable either leading or working alongside the stage management staff of any given production in their assigned venue. The SM may also supervise stage management apprentices brought into their venue or touring production staff.
The SM is an integral part of the technical and operations team. While specific responsibilities may vary depending on production assignment, the SM will oversee all production-related activity in their venue and act as a point of contact between the VM, venue technical departments, artists, and touring production staff.
